Intern Office Management & Administration

Berlin

Full or part-time

Intern / Student

The role

Type: Mandatory internship
Duration: At least 4 months (a longer duration is very welcome)
Working hours: 38 hours per week (part-time possible by arrangement)
Start: Ongoing

For our Administration Team, covering HR, Finance, IT and Office Management, we are continuously looking for an intern completing a mandatory internship who supports the team in day-to-day office operations and gains insights into the diverse administrative processes of an internationally operating non-profit organisation. Your tasks include:

Supporting all areas of administration within a non-profit organisation and contributing to daily office operations
Assisting with preparatory tasks in the finance department (e.g. invoice and receipt checks)
Supporting administrative HR processes (e.g. recruiting or onboarding)
Organising meetings, appointments and internal processes
Assisting with internal projects and organisational tasks
Supporting the maintenance of office spaces, workstations and meeting/event rooms
Handling incoming and outgoing mail, parcels and deliveries
Acting as a contact person for staff members, guests and external service providers
Maintaining filing systems, lists and administrative processes

Your profile

You are currently enrolled in a degree programme that requires a mandatory internship
You work in a structured, careful and reliable manner
You are interested in administrative workflows and organisational processes
You have sufficient German and English language skills (at least conversational level)
You enjoy working in a team and have a service-oriented mindset

What we offer

Comprehensive insights into the work of an international foundation
A respectful, collegial team and an international working environment
Space to contribute your own ideas and interests
Flexible and mobile working options by arrangement
2.5 days of holiday per month
Internship compensation of 600 € per month, plus an additional 50 € mobility allowance
Regular paid breaks during working hours to support your mental health (Wellbeing Hour)

We value diversity and therefore welcome all applications – regardless of gender, nationality, background, religion or belief, disability, age, sexual orientation or gender identity.

Please note that our office spaces and access points are currently not fully accessible. We are happy to discuss individually what we can do to further reduce existing barriers.

Applications (including a motivation letter, CV without a photo, certificate of enrolment and a possible start date) are welcome via our online portal. Simply click "Apply for this position" below.

If you have any questions, please contact our HR team at applications@schwarzkopf-stiftung.de.

About us

Schwarzkopf Foundation Young Europe was founded in 1971 by Pauline Schwarzkopf. The Schwarzkopf Foundation, a non-partisan organisation, strives to empower young people from all backgrounds to be active European citizens who contribute to a pluralistic, democratic society of mutual understanding, solidarity and peaceful collaboration across Europe. With our work to empower young people, we seek to promote a pan-European understanding and combat right-wing extremism, anti-Semitism and racism.

Young people contribute to European cohesion and play a crucial role in shaping pluralistic societies. That is why we create spaces for young people to develop political awareness and visions for the society they want to live in. We offer young people opportunities to meet, exchange knowledge, grow and actively participate.

With a wide range of programmes and projects, we advocate for an open, solidarity-based and democratic Europe, and we aim to strengthen young and pluralistic voices – in Europe and beyond.