HR & Office Manager

For our Administration team, covering HR, Finance, IT and Office Management, we are looking to fill the position of Personal & Office Manager (all genders), either part-time or full-time (65-100%). In this role, you will take on a central interface function and, together with your colleagues, ensure that administrative processes run smoothly and that good working conditions are in place for our staff.

• HR administration (e.g. drafting employment contracts, references and certificates)
• Preparation and follow-up of payroll processes
• Application and maintenance of our HR software (Personio) and, where applicable, the introduction of new modules in cooperation with the Commercial Director
• Planning and implementation of recruiting as well as on- and offboarding processes
• Preparatory budget planning, budget management and controlling of a partial budget in coordination with the Commercial Director
• Advising employees on HR-related matters
• Contributing to personnel development processes
• Preparing HR-related analyses and reports

• Office organisation, including procurement and logistics of work materials
• Supporting the maintenance of office spaces, workstations and meeting/event rooms
• Communication and coordination with external service providers, subtenants and the property management
• Supporting the implementation and compliance with occupational health and safety measures
• Handling incoming and outgoing mail, parcels and deliveries

• Experience in HR administration, ideally within a non-profit organisation or a comparable environment
• Knowledge of payroll processes and labour law
• Experience with HR-related software (e.g. Personio, DATEV) or the ability to quickly familiarise yourself with digital systems
• Experience in office management or a strong interest in actively shaping this area
• Very good German and good English skills (English is the Foundation’s working language)
• Sensitivity to different working realities and a service-oriented mindset

• A development-oriented organisation in a dynamic and international working environment in Berlin-Mitte
• Flexible and mobile working options
• 30 days of annual leave based on a 5-day working week, plus up to 4 additional paid days off in line with our works agreements
• Regular paid time dedicated to mental health (“Wellbeing Hour”)
• Compensation is based on our internal salary scheme and depends on individual professional experience. The expected gross monthly salary for this position in full-time (38 hours per week) ranges between €3,319.25 and €3,692.14.