Finance Manager (f/m/d)

For our Administration Team, covering HR, Finance, IT and Office Management, we are looking for a Finance Manager (65-100%) to join us from 1 March 2026 or earlier. You will be responsible for the foundation’s operational financial management. A key focus during the first year will be the final implementation and operational rollout of DATEV, with the goal of consolidating our accounting and controlling processes into one coherent system and actively shaping the digital interfaces with our project teams.

• Preparatory accounting (reviewing invoices, assigning cost centres, approving documents)

• Managing payment transactions (bank transfers, direct debits, invoice flows)

• Ensuring compliance with funding regulations, procurement rules and donor guidelines

• Managing public funding (e.g. financial reporting for interim, annual and final reports) and preparing the annual financial statements in close cooperation with our external tax advisors and the Team Lead Administration

• Preparing financial reports and analyses (e.g. for management and the Board)

• Further development, coordination and implementation of internal financial systems and processes together with the Head of Finance

• Issuing donation receipts

• Experience in financial reporting and/or grant management, ideally within a non-profit organisation or a comparable context

• Experience working with financial and administrative systems (preferably DATEV) and/or in the digitalisation of financial processes

• Good command of both English and German (English is the foundation’s working language)

• Strong affinity for numbers and a high level of accuracy

• Sensitivity to different working realities in project teams and cross-cutting teams, combined with a service-oriented mindset

• A development-oriented organisation within a supportive, international working environment in Berlin-Mitte

• Flexible and mobile working options

• 30 days of annual leave based on a 5-day working week, plus up to 4 additional paid days off in line with our works agreements

• Regular paid time dedicated to mental health (“Wellbeing Hour”)

• Compensation is based on our internal salary scheme and depends on individual professional experience. For a full-time position (38 hours per week), the expected gross monthly salary ranges between €3,535.58 and €4,026.72; part-time compensation will be calculated on a pro rata basis.

We know that no one meets every requirement perfectly. If you identify with most of the points and are motivated to grow into new areas, we very much encourage you to apply.

We value diversity and therefore welcome all applications – regardless of gender, nationality, ethnic or social background, religion or belief, disability, age, sexual orientation or gender identity.

Please note that our office spaces are currently not fully accessible. We are happy to discuss what we can do to reduce existing barriers.

The position is available at the earliest possible start date, either part-time or full-time (65-100%), initially for one year. We aim to extend the contract beyond this period.

We welcome applications (including a motivation letter, CV without photo, and any other relevant documents) as long as the position is visible on our job portal. To apply, simply click "Apply for this position" below.

Unfortunately, we are unable to reimburse any costs incurred during the application process.

If you have any questions, please contact our HR team at applications@schwarzkopf-stiftung.de.